Managing Your Award
Post-award requirements are driven by sponsors', federal, state and institutional policies and regulations. While they may vary across sponsors, there are basic principles that are shared by all award making and grantee institutions. As such, close attention should be paid to OSPA internal award notices sent to Principal Investigators (PIs), to the sponsor's terms and conditions, and to related notifications from the sponsor and OSPA before and after accepting an award.
Post-award requirements are driven by sponsors', federal, state and institutional policies and regulations. While they may vary across sponsors, there are basic principles that are shared by all award making and grantee institutions. As such, close attention should be paid to OSPA internal award notices sent to Principal Investigators (PIs), to the sponsor's terms and conditions, and to related notifications from the sponsor and OSPA before and after accepting an award.
Accepting an award
After a grant proposal has been accepted by OSPA and submitted to a sponsor, and the proposal is selected for funding, the negotiation and acceptance processes begin. Awards are reviewed and, when necessary, negotiated by OSPA to ensure the terms and conditions are acceptable to our institution. As appropriate, OSPA will consult with the PI and other administrative offices, such as the Technology Transfer Officeand the Office of General Counsel. Depending on the size of a budget reduction imposed by the sponsor, a corresponding scope reduction may need to be required/considered.
Managing an award
In compliance with sponsor's terms and conditions, the Principal Investigator (PI) is required to provide all progress and other reports to the sponsor during the life of the project, following the sponsor's stated schedule. Supply copies of all reports (annual, quarterly, etc.) to OSPA, including those submitted by PIs directly to the sponsor. Significant administrative and/or programmatic changes may constitute a change in the agreed-upon scope of work. Such changes require sponsor prior approval and the PI should contact OSPA as soon as such a change is anticipated. We will work together to inform the sponsor.
PIs and their support staff should review the award's notice and Terms and Conditions carefully as soon as they receive them, and work closely with their OSPA Sponsored Programs Officer to ensure all requirements are met.
Closing an award
At the end of each project, the PI must complete the closeout process. As with all other sponsor's requirements, submitting all deliverables (including technical reports and patent/intellectual property reports) to sponsors in a timely manner is a must. Final reports must normally be completed and submitted within 30-90 days of the end of the project.
For more, see Closing an Award.
Non-Monetary Projects
Data Access Requests/Approvals
Financial reporting is overseen by Finance's Budget and Research Administration.
NIH Award Management
NSF Award Management
Other Agencies Award Management
After a grant proposal has been accepted by OSPA and submitted to a sponsor, and the proposal is selected for funding, the negotiation and acceptance processes begin. Awards are reviewed and, when necessary, negotiated by OSPA to ensure the terms and conditions are acceptable to our institution. As appropriate, OSPA will consult with the PI and other administrative offices, such as the Technology Transfer Officeand the Office of General Counsel. Depending on the size of a budget reduction imposed by the sponsor, a corresponding scope reduction may need to be required/considered.
Managing an award
In compliance with sponsor's terms and conditions, the Principal Investigator (PI) is required to provide all progress and other reports to the sponsor during the life of the project, following the sponsor's stated schedule. Supply copies of all reports (annual, quarterly, etc.) to OSPA, including those submitted by PIs directly to the sponsor. Significant administrative and/or programmatic changes may constitute a change in the agreed-upon scope of work. Such changes require sponsor prior approval and the PI should contact OSPA as soon as such a change is anticipated. We will work together to inform the sponsor.
PIs and their support staff should review the award's notice and Terms and Conditions carefully as soon as they receive them, and work closely with their OSPA Sponsored Programs Officer to ensure all requirements are met.
Closing an award
At the end of each project, the PI must complete the closeout process. As with all other sponsor's requirements, submitting all deliverables (including technical reports and patent/intellectual property reports) to sponsors in a timely manner is a must. Final reports must normally be completed and submitted within 30-90 days of the end of the project.
For more, see Closing an Award.
Non-Monetary Projects
Data Access Requests/Approvals
Financial reporting is overseen by Finance's Budget and Research Administration.
NIH Award Management
NSF Award Management
Other Agencies Award Management
