Subcontract Documents for Non-Competing Applications:
RU is the Subawardee
RU is the Subawardee
When the Rockefeller University is the Subawardee
When an RU investigator is collaborating on a subaward application to be submitted to the sponsor by a prime institution elsewhere, the following documentation must be submitted to OSPA for review:
If NIH is the Sponsor
When an RU investigator is collaborating on a subaward application to be submitted to the sponsor by a prime institution elsewhere, the following documentation must be submitted to OSPA for review:
If NIH is the Sponsor
All NIH Progress Reports must be submitted electronically using the Research Performance Progress Report (RPPR) format for all grants, including multi-component grants such as Program Projects. RU subawardees must provide information to allow the Prime institution to complete the RPPR. Different information is required for a subawardee that is part of a project/component* as opposed to a subawardee who is the lead on a component within a multi-project grant**. If you have any questions about what is required, please contact your SPO.
*For subawardees that do not serve as the lead of a project/component, submit:
PHS 2590 Face Page (Form Page 1) signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
All Personnel Report (Form Page 7) listing effort for the Subcontract PI and ALL other personnel (including non-key) who participated in the project during the current reporting period for at least one person month or more. A Commons ID must be included for anyone with the role of PD/PI and anyone in a trainee role (postdoc, grad student, or undergrad). These personnel will be included in Section D. Participants of the Prime institution's RPPR. All trainees must complete their profile in the eRA Commons prior to submission of the RPPR or an error may occur during submission.
Explanation of any significant change in the level of effort for the Subcontract PI or other senior/key Personnel designated on the Notice of Award (NoA).
Biosketches for any NEW key personnel as needed.
Other Support if there has been a change in Active Support of any Key Personnel. See the RPPR Other Support Format Page for examples.
Scientific Progress made by the subawardee including any publications. The subawardee's progress should be included in Prime institution's answers in Section B. Accomplishments, Section C. Products (which includes all publications), Section E. Impact, Section F. Changes, and Section G. Special Reporting Requirements.
Any other documentation as requested by the Prime institution and the Sponsor.
PHS 2590 Face Page (Form Page 1) signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
All Personnel Report (Form Page 7) listing effort for the Subcontract PI and ALL other personnel (including non-key) who participated in the project during the current reporting period for at least one person month or more. A Commons ID must be included for anyone with the role of PD/PI and anyone in a trainee role (postdoc, grad student, or undergrad). These personnel will be included in Section D. Participants of the Prime institution's RPPR. All trainees must complete their profile in the eRA Commons prior to submission of the RPPR or an error may occur during submission.
Explanation of any significant change in the level of effort for the Subcontract PI or other senior/key Personnel designated on the Notice of Award (NoA).
Biosketches for any NEW key personnel as needed.
Other Support if there has been a change in Active Support of any Key Personnel. See the RPPR Other Support Format Page for examples.
Scientific Progress made by the subawardee including any publications. The subawardee's progress should be included in Prime institution's answers in Section B. Accomplishments, Section C. Products (which includes all publications), Section E. Impact, Section F. Changes, and Section G. Special Reporting Requirements.
Any other documentation as requested by the Prime institution and the Sponsor.
If the grant is not subject to SNAP and a detailed budget is required, then also submit
A detailed budget for next budget period (Form Page 2).
A budget justification (Form Page 3) for those line items and amounts that represent a significant change from what was previously recommended. Include cognizant agency name, contact, and phone number.
Explanation of unobligated balance remaining in the current year's budget greater than 25% of total funds.
A detailed budget for next budget period (Form Page 2).
A budget justification (Form Page 3) for those line items and amounts that represent a significant change from what was previously recommended. Include cognizant agency name, contact, and phone number.
Explanation of unobligated balance remaining in the current year's budget greater than 25% of total funds.
**For subawardees that lead a component in a multi-project RPPR, each subawardee component must submit:
PHS 2590 Face Page (Form Page 1) signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
All Personnel Report (Form Page 7) listing effort for the Subcontract PI and ALL other personnel (including non-key) who participated in the project during the current budget period for at least one person month or more. A Commons ID must be included for the Subcontract PI and anyone in a trainee role (postdoc, grad student, or undergrad). These personnel will be included in Section D. Participants. All trainees must complete their profile in the eRA Commons prior to submission of the RPPR or an error may occur during submission.
Biosketches for any NEW key personnel as needed.
PHS 2590 Face Page (Form Page 1) signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
All Personnel Report (Form Page 7) listing effort for the Subcontract PI and ALL other personnel (including non-key) who participated in the project during the current budget period for at least one person month or more. A Commons ID must be included for the Subcontract PI and anyone in a trainee role (postdoc, grad student, or undergrad). These personnel will be included in Section D. Participants. All trainees must complete their profile in the eRA Commons prior to submission of the RPPR or an error may occur during submission.
Biosketches for any NEW key personnel as needed.
Other Support if there has been a change in Active Support of any Key Personnel. See the RPPR Other Support Format Page for examples.
Scientific Progress must be reported by answering the following RPPR sections (if applicable):
Scientific Progress must be reported by answering the following RPPR sections (if applicable):
• B.1 What are the major goals of the project?
o B.1.a Have the major goals changed since the initial competing award or previous report?
• B.2 What was accomplished under these goals?
• B.4 What opportunities for training and professional development has the project provided?
• B.5 How have the results been disseminated to communities of interest?
• B.6 What do you plan to do during the next reporting period to accomplish the goals,
• C.3 Technologies or Techniques that have resulted from the research activities.
• C.5 Other products and resource sharing.
• E.3 What is the impact on technology transfer?
• F.2 Actual or anticipated challenges or delays and actions or plans to resolve them.
• F.3 Significant changes to human subjects, vertebrate animals, biohazards, and/or select agents.
• G.4 Human Subjects
• G.6 Human Embryonic Stem Cells (HESCs)
o B.1.a Have the major goals changed since the initial competing award or previous report?
• B.2 What was accomplished under these goals?
• B.4 What opportunities for training and professional development has the project provided?
• B.5 How have the results been disseminated to communities of interest?
• B.6 What do you plan to do during the next reporting period to accomplish the goals,
• C.3 Technologies or Techniques that have resulted from the research activities.
• C.5 Other products and resource sharing.
• E.3 What is the impact on technology transfer?
• F.2 Actual or anticipated challenges or delays and actions or plans to resolve them.
• F.3 Significant changes to human subjects, vertebrate animals, biohazards, and/or select agents.
• G.4 Human Subjects
• G.6 Human Embryonic Stem Cells (HESCs)
A complete publication list of all publications resulting directly from the subaward.
A detailed budget for next budget period (Form Page 2).
A budget justification (Form Page 3) for those line items and amounts that represent a significant change from what was previously recommended. Include cognizant agency name, contact, and phone number.
Explanation of unobligated balance remaining in the current year's budget greater than 25% of total funds.
Explanation of any significant change in the level of effort for the Subcontract PI or other senior/key Personnel designated on the Notice of Award (NoA).
Any other documentation as requested by The Rockefeller University and the Sponsor.
A detailed budget for next budget period (Form Page 2).
A budget justification (Form Page 3) for those line items and amounts that represent a significant change from what was previously recommended. Include cognizant agency name, contact, and phone number.
Explanation of unobligated balance remaining in the current year's budget greater than 25% of total funds.
Explanation of any significant change in the level of effort for the Subcontract PI or other senior/key Personnel designated on the Notice of Award (NoA).
Any other documentation as requested by The Rockefeller University and the Sponsor.
If Other Sponsors
PHS 2590 Face Page (Form Page 1) or Letter of Endorsement signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
PHS 2590 Face Page (Form Page 1) or Letter of Endorsement signed by Institutional Official.
A PHS 2590 Checklist Page (Form Page 6).
A copy of all items required by the Sponsor.
Updates of any compliance information (animals, human subjects, lab safety).
Any other documentation as requested by the prime institution and the sponsor.
Updates of any compliance information (animals, human subjects, lab safety).
Any other documentation as requested by the prime institution and the sponsor.
NOTE: If RU is a new subawardee joining an already existing prime institution’s award, SR-PD needs to receive the standard subgrantee materials for NEW applications from that institution. In this scenario follow instructions for Subaward Documents for New Applications.
